Steering Committee Meetings

Owned by Pawel Mastalerz
Nov 07, 2022
3 min read

Monthly Steering Committee Meetings

Format

  • Scheduled by Steering Committee WP Lead

  • Public and open to all Community Members

  • Posted to community@fioprotocol.io and Discord

  • Recorded and the recording shared with Community

  • Zoom meeting

Quorum

The meeting will only be held if decision-making majority is present, e.g. 3 out of 5. Otherwise it will be rescheduled.

Agenda

Agenda topics

  • Can be submitted by any member of the Community:

    • Ahead of time via Discord in FIO DAO → general channel

    • During the meeting, but may not be covered depending on time constrains of the meeting

  • Are organized into a formal agenda by Steering Committee WP Lead

  • The originator of the topic will be asked to introduce it to the Steering Committee

    • If the originator of the topic does not attend the Meeting, the discussion will be postponed

  • The Steering Committee may:

    • Make a decision

    • Ask the originator of the topic to provide additional information that will be reviewed in a separate meeting

  • The originator of the topic should (but is not required to):

    • Share a write-up of the topic ahead of time

    • Clearly articulate what it is asking for from the Steering Committee, given its responsibilities

Ad-hoc Steering Committee Meetings

Format

  • Scheduled by any Steering Committee member

    • If a Community Member wants to schedule an Ad-hoc meeting they have to convince at least 1 SC Member that it is warranted (SC Sponsor)

  • Guidelines to SC Sponsor for when an Ad-hoc Meeting should be scheduled

    • The business is important enough that it should not wait till next scheduled meeting

    • The topic will require a long discussion which cannot be accommodated during Monthly Meeting

  • Public and open to all Community members

    • In extreme cases the SC Sponsor can ask for a private meeting:

      • SC Sponsor will decide who to invite

      • Majority of the SC Members have to agree to the meeting being private

      • Guidelines for when an Ad-hoc Meeting should be private:

        • There are NDAs in place that legally prohibit the public disclosure of discussed information.

        • It is about serious concerns regarding one or more Community Member, WP Lead or Steering Committee Member that are unrelated to KPIs, strategy, governance or any other typical Steering Committee business. Examples: harassment, discrimination, etc.

        • Budget reduction discussions with WP Leads where WP Lead is seeking input from Steering Committee on personnel reduction strategies and does not want to expose those publicly before a communication plan is in place.

        • Any other situation in which public disclosure may result in harm to person or project.

  • Posted to community@fioprotocol.io and Discord

    • Unless private

  • Recorded and shared with Community

    • Unless private

Quorum

The meeting will only be held if decision-making majority is present, e.g. 3 out of 5. Otherwise it will be rescheduled.

Agenda

  • A written overview of the topic must be provided reasonable amount of time before the meeting to the Steering Committee members and the community.

  • In extreme cases the SC Sponsor can ask for a private Ad-hoc meeting without supplying any information about the topic ahead of time, if there is a risk that leaked document may result in harm to person or project.